From booking and rescheduling to calendar syncing and confirmations, Regal’s AI Appointment Setter handles it all—via voice or text. It works with your existing tools like Google Calendar or Outlook to eliminate conflicts, save time, and ensure appointments are always locked in.
Better Scheduling. Powered by Regal AI Agents.
Finally, AI Agents that manage scheduling, reminders, and appointment setting as well as humans—at a fraction of the cost.
Thank you! Click here if you are not redirected.
Oops! Something went wrong while submitting the form.
Regal drives 10M+ ROI-positive conversations a month
Don’t just read about it. Talk to Regal’s AI Agent now.
Watch How Regal Automates Customer Support at Scale
How to use AI to transform scheduling, reminders, and appointment setting
Transform scheduling, eliminate no-shows, and handle high-volume inbound calls without adding headcount.
Transform the Entire Scheduling Workflow
Offer 24/7 Scheduling Without Lifting a Finger
Proven Use Cases for AI Agents
Capture More Revenue by Closing Scheduling Gaps
Missed calls, delayed responses, and manual follow-up create hidden revenue loss. Regal’s AI Appointment Setter engages every inbound lead instantly booking appointments in real time and preventing prospects from falling through the cracks. No gaps. No missed opportunities.
Accelerate Speed-to-Lead and Drive Higher Conversion Rates
In high-intent sales cycles, speed wins. Regal qualifies and books leads within seconds of inbound interest reducing time-to-engagement and increasing the chance of conversion. That means faster pipelines, shorter cycles, and more booked revenue.
Expand Appointment Capacity Without Expanding Headcount
Traditional scheduling models can’t keep up with seasonal demand. Regal’s AI Agents scale on demand handling thousands of appointment requests simultaneously, 24/7. During peak periods like Medicare AEP or enrollment deadlines, you stay fully booked without stretching your team thin.
Reduce No-Shows with Smart Reminders and Proactive Follow-Up
Every no-show is a missed revenue opportunity. Regal cuts them down with intelligent reminders via SMS, voice, and email timed to your audience’s behavior. AI even flags high-risk appointments for extra follow-up, improving attendance and protecting your team’s time.
Free Up Staff for High-Impact Conversations
Manual scheduling eats into hours your agents could spend on sales or care delivery. Regal’s AI handles the full scheduling workflow – booking, qualifying, confirming, rescheduling – so your human team can focus on what drives revenue, not what fills the calendar.
Route the Right Leads to the Right Team Faster
After qualification, Regal’s AI routes confirmed appointments directly to the correct broker, rep, or care coordinator. No manual triage. No delays. Just warm, ready-to-act prospects reaching the right person at the right time.
Built for High-Stakes Scheduling
Healthcare
No-shows, long wait times, and manual scheduling overwhelm staff and frustrate patients. Regal’s AI Appointment Setter solves it. Automate bookings, reminders, and reschedules 24/7 via voice or text while integrating with your EHR and calendar tools to reduce no-shows by up to 30% and administrative workload by up to 50%. Smart reminders and predictive insights flag high-risk patients before they miss appointments.
INSURANCE
In insurance, especially during peak enrollment periods, AI isn’t a nice-to-have. It’s mission-critical. Regal’s AI Appointment Setter can instantly qualify inbound leads, book appointments, and route hot prospects to licensed brokers around the clock. Whether it’s Medicare AEP or a high-volume campaign, our AI Agents deliver qualified conversations at scale.
Banking and Lending
From mortgage consults to account openings, Regal’s AI Appointment Setter books and manages appointments across branches and teams—24/7. Customers can schedule, reschedule, or cancel via voice or SMS, without waiting on hold. Reminders and confirmations reduce no-shows and keep your schedule running smoothly.
Education
Advising meetings. Enrollment sessions. Campus tours. Regal’s AI Appointment Setter helps education institutions manage scheduling logistics without overloading staff. Students and parents can self-schedule, reschedule, or cancel appointments anytime cutting down on admin time while increasing attendance and engagement.
Home Services
Missed calls = missed revenue. Regal’s AI Appointment Setter ensures that never happens. Whether it’s scheduling plumbing repairs, HVAC tune-ups, or appliance installs, our AI Agents book appointments, send reminders, and manage last-minute changes, 24/7. Customers get fast, human-like service. Your calendar stays full.
Retail
In retail, missed appointments mean missed revenue—especially for high-touch services. Regal’s AI Appointment Setter books and confirms appointments via phone or SMS, handles reschedules, and sends reminders to reduce drop-off. Perfect for showroom scheduling, repair services, and white-glove offerings.
.png)
.png)
.png)
.png)
Seamless Integration
Regal was built to work with your existing data and telephony infrastructure, not against it. Our AI Agents integrate directly with your current CRMs, data warehouses, contact center tools, and internal systems through secure APIs and native connectors. Whether you're running Salesforce, HubSpot, or proprietary platforms, there’s no need to rip and replace.
.svg.webp)
.svg.avif){kind=icon}
Safe and secure
Our enterprise-ready platform is designed for privacy, security, and compliance.
Our agreements with LLM partners prevent them from training on your data or storing your data.
AI Appointment Setter FAQs
1. What is an AI Appointment Setter, and what tasks can it automate?
An AI Appointment Setter is an automated scheduling solution powered by artificial intelligence. Regal’s AI Appointment Setter handles booking, confirming, rescheduling, and sending appointment reminders—via voice and SMS.
It can:
Guide customers through scheduling using natural language
Offer available time slots based on real-time calendar availability
Automatically sync with calendars like Google Calendar and Outlook
Confirm appointments and update records without human input
Regal’s AI Appointment Setter replaces manual scheduling workflows and operates 24/7 to increase efficiency and improve customer experience.
It can:
Guide customers through scheduling using natural language
Offer available time slots based on real-time calendar availability
Automatically sync with calendars like Google Calendar and Outlook
Confirm appointments and update records without human input
Regal’s AI Appointment Setter replaces manual scheduling workflows and operates 24/7 to increase efficiency and improve customer experience.
2. How do AI Agents qualify leads automatically?
AI Appointment Setters reduce no-shows by automating personalized reminders and using predictive analytics.
Regal’s system:
Sends reminders via SMS, email, or voiceAdjusts timing based on customer preferences
Flags high-risk appointments using historical attendance data
Triggers proactive outreach for at-risk bookings
In healthcare, this has led to up to a 30% reduction in no-shows and 40% improvement in attendance. Automated reminders increase reliability, while predictive insights protect your most important time slots.
Regal’s system:
Sends reminders via SMS, email, or voiceAdjusts timing based on customer preferences
Flags high-risk appointments using historical attendance data
Triggers proactive outreach for at-risk bookings
In healthcare, this has led to up to a 30% reduction in no-shows and 40% improvement in attendance. Automated reminders increase reliability, while predictive insights protect your most important time slots.
3. What are the business benefits of using an AI Appointment Setter?
Regal’s AI Appointment Setter helps businesses scale appointment volume without hiring more staff.
Top benefits include:
AI that performs as well as humans.
24/7 availability for scheduling and rescheduling
Elimination of long hold times and missed callsReduced admin workload for human agents
Higher conversion rates from pre-qualified appointment routing
Increased customer satisfaction from faster, more reliable booking
The platform is especially valuable during peak volume periods when call center capacity is stretched.
Top benefits include:
AI that performs as well as humans.
24/7 availability for scheduling and rescheduling
Elimination of long hold times and missed callsReduced admin workload for human agents
Higher conversion rates from pre-qualified appointment routing
Increased customer satisfaction from faster, more reliable booking
The platform is especially valuable during peak volume periods when call center capacity is stretched.
4. Can an AI Appointment Setter integrate with our existing systems?
Yes, Regal’s AI Appointment Setter integrates with:
Calendar platforms like Google Calendar and Outlook
CRMs such as Salesforce and HubSpot
Custom scheduling systems, ERPs, and EHRs
It is able to:
Sync in real time with availability
Update appointment records automatically
Provide full context to human agents for every booked meeting
This enables seamless workflow automation from first contact to post-appointment follow-up.
Calendar platforms like Google Calendar and Outlook
CRMs such as Salesforce and HubSpot
Custom scheduling systems, ERPs, and EHRs
It is able to:
Sync in real time with availability
Update appointment records automatically
Provide full context to human agents for every booked meeting
This enables seamless workflow automation from first contact to post-appointment follow-up.
5. What industries benefit most from an AI Appointment Setter?
Industries that rely on high-volume, high-value appointments benefit most from Regal’s AI Appointment Setter. These include:
Healthcare: Patient scheduling, reminders, and reschedules
Insurance: Medicare AEP, quote appointments, and policy renewals
Home Services: Repairs, installs, and service scheduling
Education: Advising, enrollment, and campus visit bookings
In all cases, the AI Appointment Setter reduces manual effort, eliminates bottlenecks, and ensures customers can schedule without delay—day or night.
Healthcare: Patient scheduling, reminders, and reschedules
Insurance: Medicare AEP, quote appointments, and policy renewals
Home Services: Repairs, installs, and service scheduling
Education: Advising, enrollment, and campus visit bookings
In all cases, the AI Appointment Setter reduces manual effort, eliminates bottlenecks, and ensures customers can schedule without delay—day or night.
Treat your customers like royalty
Ready to see Regal in action?
Book a personalized demo.
Thank you! Click here if you are not redirected.
Oops! Something went wrong while submitting the form.
